When it comes to productivity programs like Microsoft Office and Gmail, many employees are firmly fixed in one camp only. It can be hard to convince them to switch from one service to another. When companies switch from Microsoft Outlook to Gmail, for example, they might find they only meet reluctance from their employees. However, there’s a way to get the best of both worlds.

If you have employees who are reluctant to switch from Outlook to Gmail, there is a way to use the Gmail platform with the familiarity of Outlook through a feature Google calls Google Apps Sync for Microsoft Outlook. Here’s how you can set it up. Note: you need to be a Google Apps Administrator for this to work.

1. Log in to your Google account and navigate to your Dashboard. From there go to the Settings tab (located on the bar going across the top of the window) and click Email (located on the left of the window). Under the General tab scroll down and tick the box that says Enable Google Apps Sync and Google Apps Connector for my users.
2. Scroll down to User email uploads and tick the box that says Allow users to upload mail using the Email Migration API. This will allow users to upload their profiles from Outlook.
3. Select Contacts from the left side of the screen and select Enable contact sharing.
4. Click the Dashboard tab from the top of the window, and select Your Google Apps and ensure that Google Calendar is on.
5. Navigate to Domain Settings, the tab is at the top of the window, select User Settings and check the box that says Enable provisioning API.
6. Download and install the Google Apps Sync for Microsoft Office tool. It should run automatically.
7. Sign in to Google Apps Sync and select which data is to be merged from Outlook into Gmail and press Create profile. A screen will pop up asking you to open Outlook. When you do, the migration will then start.
8. While the migration is in progress, which could take a while, right click on the Google Sync icon on the bottom right of your screen (beside the clock) and select Set calendars to sync. Select the calendars and hit Ok.

After the sync is complete, your employees will be able to continue to use Outlook to compose and send emails. Outlook will also sync with Gmail. If you have any questions about the syncing process please contact us.

Google started out in a garage as a search engine, and have since expanded at an incredible rate into one of the largest tech companies in the world. One of the biggest limiting factors to Google’s expansion is Internet connection. In most countries, Internet services are provided by a few companies that more or less run the market. Google is tackling these telecommunication giants head-on, and may beat them at their own game.

In late July Google introduced its new Internet and TV service, Google Fiber and Google Fiber TV. The service aims to bring 1-gigabit Internet connections (1,000 megabits) and fiber optic TV services to customers, while simultaneously encouraging current Internet and TV providers to adopt faster and better Internet connections at lower prices. As of the last week of July, residents in Kansas City could sign up for the service, which is currently under construction. Service connection is expected by summer of 2013.

A gigabit Internet connection is the fastest Internet connection currently available in the United States, and most countries for that matter. For small businesses this will essentially make anything related to the Internet up to 100X faster, and you’ll also be able to communicate with clients and other businesses using HD video, or operate in the cloud with no connection interruptions.

Currently the service is only available in the Kansas City metropolitan area, but Google has stated that if the project is successful, they would like to roll it out in other cities. With the launch, Google is offering three packages:

1. Gigabit and Fiber TV. The first package includes both the gigabit connection and Fiber TV. Fiber TV offers all the regular broadcast channels along with television shows on demand and Fiber TV specific channels. The Internet connection comes with no data cap - download as much as you want - and 1 terabyte of storage on Google Drive. The cost for the service is USD$120 a month.
2. Gigabit Internet. Users who don’t want to sign up for TV can sign up just for the gigabit Internet connection. As with the first package, there is no data cap and you will also get 1 terabyte of storage on Google Drive. This package will cost USD$70 a month.
3. Introductory. This package is for users who don’t have a broadband connection. For $300 for the first year, and free for the next six, you get a 5 megabit connection.

Each package costs USD$300 to connect on top of the monthly price, except for the third package. For the third package, Google is allowing users to pay the connection fee on a monthly basis over one year - USD$25 a month.

While this service is only in Kansas city for the time being, it’s a high possibility that Google will expand the service across North America in the near future. If this is successful, it will be guaranteed that small businesses will see Internet providers introduce plans with super fast speeds at incredibly affordable rates. This means there will be no excuse not to be on the Internet, and companies currently limited by slow Internet speeds will be able to utilize the Internet much more effectively.

If you’re interested in Google Fiber and would like to know more about it, or any other Internet Service Providers, please contact us.

Google is one of the few companies that nearly everyone has heard of, with an instantly recognizable logo and go-to products many can’t live without. People and companies around the world use a number of Google’s products, namely email and search engine. What tends to happen is companies use the same Google products, often missing out on some great features.

Here are five Google features and products you’re probably not using.

• Hellofax. From the name, you probably guessed that Hellofax is an app that can send and receive faxes. What makes the app appealing is that it integrates with Google Drive, allowing you to send faxes directly from Google Drive and faxes that come in will be automatically converted and stored in Google Drive. If you only send the occasional fax, or don’t want a fax machine in the office, this is a great app for you.
• DocuSign. As a business owner, chances are nearly 100% that you’ll sign documents on a relatively regular occurrence. It can be wasteful to print a document, sign it, scan it and email it. To save your time and paper, you can use DocuSign to attach your signature to documents saved in Google Drive.
• Activity Reports. Would you like to know how much time you spend using Google’s products, what you search and anything else about Google? With Activity Account you can do just that and have Google send reports to your email. This is a great tool if you’re looking for ways you can improve your productivity, or Google Fu.
• Gmail Snooze. When you’re on holiday, or away from the office do you ever feel that you’re never really “away”? If you’d like to escape for a while, even for a couple of minutes for a quick siesta, Gmail Snooze is a script that can help. If you’d like to install a script like this, follow Lifehacker’s great step-by-step instructions.
• Gmail Meter. Have you ever wanted to know exactly how many emails you get in a week, your average response time and your most productive - email wise - time and day? Gmail Meter is a script that will compile a report to let you know exactly this and more. There is a little bit of installation needed, however the gmail blog has a good explanation on how to get it set up.

These are just a few of the many features, apps and products of the Google universe that should help you and your business. Are there any other Google features or products you use that others don’t? Let us know below.

One of the major weaknesses of the cloud is the fact that not all employees will connected to the Internet at all times. If your company employes cloud solutions and has sales people who travel a lot, they may have a tough time keeping up to date. Google wants you to use their products, and as they are largely cloud based, has announced a few updates to help those with less than 100% Internet connectivity.

At the I/O conference in June, Google announced some big changes to its cloud storage/document suite - Google Drive. The biggest announcement was that you can now create and edit spreadsheets and documents when you’re not connected to the Internet. Google calls this new feature Offline Docs.

This is a great upgrade for businesses with spotty Internet connection who have been looking for an cloud based office suite, or are looking to provide employees with a solution that allows them to be more efficient while mobile.

How to enable Offline Docs At this time, Offline Docs is only available to users of Google Chrome. If you use Firefox, Safari, IE or any other browser, these steps won’t work. Google has not announced when, or if, the feature will be available for other browsers.

To enable Offline Docs:

1. Open Google Drive.
2. Select More, located on the left-hand side of the screen, below CREATE.
3. Click Enable offline docs and wait a few seconds for a dialogue box to open.
4. Select Install from Chrome web store, followed by Add to Chrome.
5. Click on the Google Drive icon and Offline Docs will be enabled.

After Offline Docs have been enabled, docs stored in your My Drive folder will be available offline. When your Internet isn’t working, simply open a new tab in Chrome and select the Google Drive icon, the offline version of Drive will open and you’ll be able to edit documents. Note that any features that require an Internet connection will be unavailable. When you connect to the Internet again, the document will be uploaded.

If you find that you don’t need to use Offline Docs, you can turn it off by clicking the gear in the top right-hand side of the Google Drive window and selecting Stop using Docs offline. To learn more about other useful features of Google Drive, please contact us.

Google is well known for Internet search and all aspects related to it. To deliver search results, Google relies on advanced algorithms, page rankings and keywords to execute searches. Getting your business’s website to appear higher in search results has become an important part of marketing and brand building. To further complicate things, Google recently introduced a new search algorithm that could affect your page ranking.

In order to make your website, its pages, links and keywords within them relevant, while ranking them by importance to related search results, Google uses advanced algorithms that assigns a numerical weight to keywords and then ranks them. The better the total rank, the higher your page will be on relevant search results.

Companies that take advantage of this algorithm and keywords to get their website to show higher in results are engaging in Search Engine Optimization (SEO). In order to ensure better, more relevant search results, Google is constantly tweaking its algorithm. These tweaks could be a big thing for your website as they could force it to show up higher/lower in search results. A recent update, Penguin, has many businesses confused as to why their ranking has suddenly dropped.

About Penguin Penguin, an update to the Google algorithm was released in April 2012. Its goal is to update page rankings, and decrease ones that don’t meet Google’s Webmaster Guidelines. In layman’s terms: If your website doesn’t meet the established guidelines, it will show up lower in search results.

There are three things about Penguin website owners should be aware of

1. It’s not out to harm all websites. As Penguin is an update and some websites will receive a lower rank, Google doesn’t mean for this to be a punishment, rather a correction and update to bring more relevant search results.
2. Certain links are harmful. If your website has site-wide links - A link or links that appear on every page of your website, referring to another site. These links often appear in the header and footer of webpages, and serve no other purpose than increasing page rank (more links with keywords = better ranking). - your rank will fall.
3. Websites can recover. The good thing about Google’s analytics is they’re dynamic. If you’re Web page drops in rank, you can act to improve it. In fact, Google will email you notifying you about the links. Google will also contact you if you have too many links from low-quality websites/networks (Google considers low-quality to essentially be spam).

If you’re unsure about your SEO ranking, and would like to see your website feature higher in search results, please call us, we may have a solution for you.

Gung fu, or Kung Fu as it’s more commonly called in the west, is study, practice or learning that takes time, effort and energy to master. One can argue that learning how to use the Internet to search for information is the same, anyone can do it, but few master it. The act of mastering Internet search is colloquially known as Google-fu and Google wants to help you become the “Sifu” of Google-fu.

Starting July 9, 2012, Google has a course to help your employees sharpen their Internet searching skills. Power Searching with Google is a course that aims to teach users about the more advanced features and shortcuts of Google Search.

The courses will take place over six sessions, each lasting around 50 minutes and will be conducted online using Google Groups and Hangouts On Air - a live broadcast using Google’s online video conferencing tool. These courses are comprised of traditional assignments, interactive searching and group sessions that allow you to communicate with other “students” and staff from Google.

After you’ve completed the course and passed the final assignment, Google will email you a printable certificate of completion. If you’re interested, or feel your staff could use a boost in their searching abilities, registration is open now. Why should you register you ask? Well, the first reason is because it’s free. The second reason is because this could really help make you and your employees more efficient at finding the information they need.

To sign up for the course, visit Google’s Search blog and press Register. If you’d like to know more about Google’s products and how your company can benefit from them, please contact us.

“It’s here, it’s here, it’s finally here!” The shout could be heard by Google fans the other day at Google’s annual I/O conference. Google had some pretty big announcements this year, that has their masses of fans practically quivering with excitement. And to be honest, the announcements bring a number of cool things that small businesses could benefit from.

Across the conference, Google had three major announcements:

1. A Nexus Tablet. As most Android users know, Nexus is Google’s line of mobile devices, they’re what Google thinks of as the benchmark Android system. This year the big announcement was a USD $200, 7 inch tablet, the Nexus 7. With a superfast 1.3 Ghz processor, 1GB of RAM and up to 16GB of storage all in a thin - 10.45mm - body, this tablet gives the iPad a serious run for its money. At half the price of the cheapest iPad, it’s more affordable for nearly all small businesses.
2. Jelly Bean. Google likes to give sweet - literally - code names to different versions of the Android operating system. The newest version, 4.1 Jelly Bean, has some great new features including the ability to use voice to search, a new location based feature that keeps you updated about what's going on around you, and a faster interface. 4.0 users should see the update in the near future.
3. Google Glass. Announced a few months ago, Google officially introduced their take on augmented reality, Google Glass, a hybrid mobile device/eyeglasses system. Users wear them as they would any other pair of glasses and interact with their environment through the system. They can record their daily lives, look up addresses and maps, etc. This disruptive technology could change the way businesses interact with customers.

Google has announced some intriguing devices and updates that could help improve the way small businesses operate. The most intriguing device is the Nexus 7 tablet, which could prove to be the best tablet solution for small businesses. If you’d like to learn more about Google’s I/O or any of Google’s other services, please contact us.

As technology becomes more advanced and integrated with day-to-day business, the Web browser has become the hub of nearly all business activity. The only problem with browsers, more specifically Google Chrome, is that they’re, at first glance, missing functionality that businesses need. With Chrome, you can install apps that will increase its usefulness to your business.

Last week we showcased five great apps for Google Chrome. Because there are so many useful apps on the Chrome store, we decided to showcase five more.

1. Write Space. Write Space is an app that’s a hybrid between Google Docs and Microsoft Office. The app allows users to write in a customizable space with or without an Internet connection. The coolest feature of this app is that it saves automatically, no more losing content when you lose Internet connection or your computer crashes.
2. Springpad. Springpad is a notebook tool that allows users to collaborate on projects from a number of devices. Employees can use it to share ideas and information while being able to comment on each other’s ideas. Combine it with the Springpad extension for Chrome and users can clip articles, pictures or text from Chrome, and paste it into Springpad for others to view. A great tool to encourage brainstorming.
3. Offline Gmail. While it would be great if we were connected to the Internet 100% of the time, that’s not the case for the majority of small business owners. If you use Gmail, you know that you can’t access it when you don’t have an Internet connection. With the Offline Gmail app, you can access your inbox, read and reply to messages which will be sent when you next connect to the Internet. A great tool for those on the road a lot.
4. Aviary. Eventually you will need to edit an image and can’t afford to wait on a designer. Aviary is essentially a free version of Adobe Photoshop. With a ton of similar features, there’s no need to invest large amounts of money when you can do the same thing for free.
5. Lucidchart. Lucidchart is an app that allows users to collaborate, in real-time, on charts. If you have a presentation to make and need a colleagues help to get it done, the two of you can work on it together and get the task done faster. What’s cool about this app is that it syncs with Google Drive, so your charts are available anywhere. You can also export your work as a .PDF or .JPG.

How to install the apps All these apps can be found for free on the Google Chrome Web Store. To install an app, open the Web Store and search for the app by its name. Click on the name of the app to open a new page that has more information, reviews and similar apps. To install it, press + Add to Chrome, the app will be automatically added to Chrome. You can access the apps you have installed by pressing the wrench icon at the top right of the window, selecting Settings followed by Extensions.

These apps can help tailor your browsing experience to your needs, and give you a better overall browsing experience. If you’d like more information on apps for Chrome, or other ways you can use Chrome in your business, please contact us.

One of the integral pieces of software of the modern computer is the Internet browser. While there are a number of browsers available to download, Google Chrome is one of the most popular browsers. One of the reasons it’s so popular is because users have the ability to install apps that bring more functionality, especially for businesses, to Chrome.

Here are five useful business apps for Chrome.

1. Google Mail Checker. If you use Gmail and like most people, have it open in a tab but aren’t looking at it, you may miss an important message. This app aims to prevent this by adding a Gmail link beside the address bar of Chrome that notifies you of how many unread emails you have in your inbox. Clicking on the icon will open Gmail.
2. StayFocused. Having trouble staying productive while using the Internet? StayFocused is an app that can help. It works by allowing you to set and restrict the amount of time you spend on non-work related websites. Once you’ve gone over the allotted time, the app will block access to that website for the rest of the day. You can even go so far as to block the browser from loading websites for a period of time.
3. AdBlock. On many popular websites there are ads that can get annoying, or cause your browser to slow down. AdBlock is an app that will remove banner ads (the ads at the top and side of a website) on nearly every website, including Facebook.
4. SlideRocket. This is a good app for managers who give lots of presentations, but don’t want to carry a laptop with them. SlideRocket allows users to upload and present PowerPoint presentations. Beyond that, you can also collaboratively create presentations which are stored on your Google Drive and can even be accessed on a smartphone. This means you can access your presentation wherever you are.
5. Scratchpad. Think of Scratchpad as the digital version of the notepad many business owners keep by their computer for writing ideas, messages and notes down on. When you install it, you can either keep it open as a tab in Chrome, or a separate window. The interesting thing about this app, is that you can use it while offline. When you do go online, it syncs with your Google Drive to keep everything up-to-date.

How to install the apps All these apps can be found for free on the Google Chrome Webstore. To install an app, open the Web Store and search for the app by its name. Click on the name of the app to open a new page that has more information, reviews and similar apps. To install it, press + Add to Chrome, the app will be automatically added to Chrome. You can access the apps you have installed by pressing the wrench icon at the top right of the window, selecting Settings followed by Extensions.

These are just five of the useful apps we’ve found that many businesses will benefit from using. If you’d like to know about more useful apps for your business, please contact us.

Google is a company of change, always integrating newly acquired services with the goal of giving its users a better experience and keeping them in the so called Googleplex. One of the newest trends is integrating services into Google’s social network, Google+. Google really wants users, specifically businesses, to use the service and has integrated some business features.

The feature, called Google+ Local, has replaced the Google Places page for nearly 80 million businesses. While the page name has been changed, the important business information like address, website and phone number have not been changed.

The changes do go beyond the name and include:

• A “Local” tab will appear on every Google+ users’ page. Clicking this will bring you to a business oriented section with recommendations made by other users, and the ability to search for businesses.
• A modified layout to a business’s Places page with photos and reviews prominently shown.
• Google’s star ranking system has been replaced by Zagat ratings which are rated out of 30.
• Google+ Local pages have been integrated with Google’s other major services including search, Maps and mobile platforms. When a user searches for a business, the same page and information will be shown regardless of the medium used to search.

What this does for your business is change your Places page into a more social offering that allows you to interact with your followers. Everything you can do on Twitter and Facebook - post content, interact with and develop followers - can now be done through Local.

There is one major benefit to this, and that comes from integration with Google's other services. When a user searches for a business using Google Search, Maps, or a mobile app, the results will be returned with businesses that have a Google+ Local page first. And for many, if the business is near them, it will be the first place the user visits. This means more business for you.

There is one downside to this though. If you have a Google Places page, but don’t use social media, you will be now. Google has noted that you can still continue to manage your Places page. This is temporary, and you’ll eventually be forced to manage your information through Google+. If you don’t have time to learn the ins and outs of yet another social media service, why not give us a call, we can help you.